Screen Sharing Permissions
Staff Instructions & Walkthrough — macOS 14+
KCS Information Technology
KCS Information Technology
Overview
When using apps like Microsoft Teams or Zoom, macOS requires that you manually grant permission to share your screen content. KCS IT has configured your Mac to allow you to enable these settings without an administrator password.
ℹ️ Tech Note: Apple's privacy restrictions prevent us from automating the "Allow" button. You must perform these steps once for each communication app you use.
Enabling Permissions
1
Open System Settings
Click the Apple Menu () in the top-left corner and select System Settings.
2
Privacy & Security
Select Privacy & Security in the sidebar, then scroll down and click on Screen Recording.
3
Toggle the App
Locate your app (e.g. Teams) and switch the toggle to ON. If prompted, select Quit & Reopen.
⚠️ Privacy Notifications: You will see a purple icon in your menu bar and a notification stating "Someone is viewing your screen" while sharing. This is a standard Apple security reminder.
Troubleshooting
| Situation | What To Do |
|---|---|
| App is missing from the list | Open the app and attempt to share your screen. This triggers macOS to add the app to this list. |
| Toggle is greyed out | Restart your computer. The KCS management profile requires a fresh session to unlock user permissions. |